If you’re looking to connect Shopify to QuickBooks Online, finding the right method to do this is crucial.
There are several ways businesses or accounting professionals can record sales and payments in QuickBooks.
Hence, find a process that can save you time while maintaining accuracy.
In this article, we’ll specifically go over how to automate the process with an integration. Learn about the
benefits, how to choose one, and how to get set up with Amaka’s Shopify to QuickBooks Online integration.
This is available on a completely free plan as well as a paid plan for premium features.
Can I integrate Shopify with QuickBooks Online?
You’ll be happy to know that recording all your transactions doesn’t have to be a manual process! An
integration will automatically sync sales, payments, fees, taxes, and more. There are free Shopify to
QuickBooks Online options, such as the free plan from Amaka, as well as paid options. The functionality of
each integration varies widely.
What’s the difference between QuickBooks Desktop and QuickBooks Online?
QuickBooks Desktop and QuickBooks Online are both accounting software made by Intuit. On one hand, QuickBooks
Desktop is installed on a specific computer and on local storage. On the other hand, QuickBooks Online is
cloud-based, accessible from any device with an internet connection. Being cloud-based means that users will
be using the latest version of the software whenever they log in.
Benefits of Connecting Shopify to QuickBooks Online
The key benefits of using an integration to sync e-commerce data to accounting software are saving you time
while avoiding human error. With a solution that can automate the reconciliation process on top of syncing
your transactions, you can get back over a dozen hours every month that you’d otherwise spend on manual data
entry.
Additionally, there are several other benefits to connecting Shopify to QuickBooks Online. Note that the
specific features and functionality will depend on the integration solution you choose. However, these are
the bare minimum requirements that you should be on the lookout for.
- Automated data sync: Integrations can sync sales, fees and taxes from Shopify into
QuickBooks Online. Depending on the solution, it will sync these as an invoice or a journal entry. The
frequency will vary as well. - Backsync historical data: Certain integrations will allow you to backsync data so that
you can catch up on any missed data entry. - Real-time insights: Since there is a delay between when a sale is made and when the
Shopify payout hits the business bank account, it’s beneficial to use an accounting integration that can
sync data to QuickBooks Online in real-time. Specific integrations will use a clearing account to
temporarily show your sales. - Streamlined reconciliation: A quality integration will be able to automatically match
transactions to the bank feed to speed up the reconciliation process. This will only be possible when
Shopify fees are synced accurately since fees are already deducted from the payout. - Stress-free tax season: With automated data entry and reconciliation, you can rest
assured your financial data is up-to-date when tax time rolls around. No more scrambling to get caught
up. - Improved scalability: Whether you’re managing the bookkeeping for your own store or
working with e-commerce businesses as your clients, using an integration is highly scalable. The more
sales grow, the more time you’ll be saving.
What Shopify to QuickBooks Integration Should I Use?
When “comparing all the top Shopify and QuickBooks integrations, Amaka’s integration comes out on top as the option with the best flexibility, affordability and customer satisfaction. You get unlimited, round-the-clock support from a CPA-trained and QuickBooks-certified team.
Features that stand out against competitors include:
- Choose to sync a summarized daily invoice OR individual invoices per order.
- Includes a wide range of data including sales, payments, refunds, fees, taxes, COGS, discounts,
shipping, gift cards, tips, and more. - Customizable account mapping and transaction grouping.
- A clearing account holds a record of your sales in QuickBooks Online before Shopify payouts hit your
bank so that your data is always up-to-date. - Shopify payouts are automatically matched to bank transfers to speed up the reconciliation process.
Note: Customer details and stock levels aren’t included in this integration.
How to Sync Shopify with QuickBooks Online
You can be as involved or removed from the setup process for Amaka’s integration as you want. One of the most
popular options is the Guided Setup where an Integration Specialist can walk you through the entire process
over a quick Zoom call. Since the team is both CPA-trained and QuickBooks-certified, you can be sure your
integration is being set up correctly.
For those wanting to set up the integration on their own, you can choose from the Express Configuration or
Advanced Configuration. With the Express Configuration, the integration will automatically create a chart of
accounts in QuickBooks Online and map your Shopify transactions to the relevant accounts. Otherwise, you can
create your own mapping with the Advanced Configuration.
Follow these steps to get started with Express or Advanced Configuration:
- Register or sign in to Amaka dashboard.
- Click New integration and choose Shopify + QuickBooks from the integration list
- Click Connect new account to grant permissions for Shopify. Do the same for your QuickBooks Online
account. - Follow the wizard to choose your configuration, invoice breakdown and format, and scheduler options. If
you choose Advanced Configuration, you’ll be able to set up your custom account mapping here as well. - Click Save + Continue to complete the setup.
Frequently Asked Questions on Amaka’s Integration
- Is there a free option for Shopify to QuickBooks Online integration? Amaka offers a
free plan for stores with up to 60 orders per month. Sales and payments will all be synced. However,
COGS sync and historical sync are not available. - How often does the data sync between Shopify and QuickBooks Online? Amaka’s integration
will sync data once a day at a time you choose. - Can I choose to sync individual transactions instead of a summarized daily invoice?
Yes! Depending on the business structure and sales volumes, it can make more sense to sync one invoice
per order rather than a summarized invoice for each day. With Amaka, you can choose the option that
works best for you. - How does the integration handle Shopify fees and payouts? Amaka will separate Shopify
fees when syncing to QuickBooks Online. This means that when the Shopify payout is paid and shows up in
the bank feed, the integration can automatically match the transaction to the payout. - Will I need accounting knowledge to set up this integration? Definitely not! The setup
process is incredibly user-friendly. However, if you need additional help, our support team is
CPA-trained and QuickBooks-certified. They’re happy to help with any concerns you may have. - Can I get help if I need support with the integration? Yes! Amaka offers support
round-the-clock. You can submit a ticket via the helpdesk or book in a Zoom call at a time that works
for you. - What other platforms can I sync using Amaka? Amaka offers a wide range of integrations
for Xero, QuickBooks Online, MYOB and Sage. The most popular platforms we sync include Square, Shopify,
Loyverse, Impos, Squarespace, Vend, eBay, DocuSign, Lightspeed and WooCommerce.
Key takeaways on how to automate your Shopify accounting
Syncing Shopify with QuickBooks Online offers e-commerce businesses and accounting professionals an easy way
to save time while reducing human error. By setting up Amaka’s integration, you’ll have real-time, accurate
financial data at your fingertips—without the need for manual data entry. This reliable solution enables you
to focus more on growing your business, confident that your bookkeeping is up-to-date and ready for tax
season or any financial reporting needs.